Presentation Primary School Waterford

A great tradition of education in Waterford since 1798

Enrolment and Admissions Policy


This policy was formulated by the staff of Presentation Primary School in consultation with Parents/Guardians and the Board of Management.


This Enrolment and Admissions Policy is being set out in accordance with the provisions of the Education Act (1998) and provisions of the Education (Admissions to Schools)  Act 2018.  The Board of Management trusts that by so doing Parents/Guardians will be assisted in relation to enrolment matters.

Relationship to the Characteristic Spirit of the School

Presentation Primary School Waterford is a Catholic Community which aims:

  • To provide a caring environment where management, staff and parents work in partnership through mutual respect to develop the spiritual, personal and academic potential of each child according to their talents, skills and abilities.
  • In keeping with the original vision of Nano Nagle, to secure a broad and balanced curriculum for all children especially those most in need.
  • To support the ongoing professional development of management and staff.


By introducing this Enrolment and Admissions Policy, we hope to achieve the following aims:

  • To provide key information for Parents/Guardians in relation to enrolment and admission
  • To outline the Board of Management’s position in relation to enrolment and admission.
  • To ensure that the Board of Management fulfils its obligations under the Education Act 1998
  • To promote and respect diversity of beliefs, traditions, languages and way of life
  • To make reasonable accommodation and provision for children with Special Needs

Section A                               General Information 

The Chairperson of the Board of Management, Mr. Terence White and the Principal Teacher, Mrs. Anne Marie O Mara, Presentation Primary School, Slievekeale Road, Waterford, will be happy to clarify any further matters arising from the policy.

School Name:                                                             Presentation Primary School  

School Address:                                                         Slievekeale Road, Waterford 

Telephone No:                                                            051-374995    

Email address:                                                            info@presentationprimarywaterford.ie

Denominational Character:                                      Catholic

Name of Patron:                                                        Bishop Alphonsus Cullinan

Trustees                                                                      Presentation Sisters

Total Number of Teachers in the School: 

1    Administrative Principal

20    Mainstream Class Teachers

1     Home School Community Liaison Teacher

2     Speech and Language Teachers (DLD Unit)

8     Special Education Needs Teachers

Additional Staff:                                                     

6      Special Needs Assistant

1      Secretary  (working on job-sharing basis)

1      Caretaker

Presentation Primary School is a girls primary school, teaching classes from Junior Infants to Sixth Class inclusive.  We provide learning support through our SEN and Resource teachers. Children whose first language is not English are catered for under the EAL/GAM.

Presentation Primary School has two special classes for boys and girls with Developmental Language Delay (DLD).  Please refer to the Speech and Language Class Management  Policy for access to these classes.

The school depends on the grants and teacher resources provided by the Department of Education and Skills (D.E.S.) and it operates within the regulations laid down, from time to time, by the Department.  School policy has regard to the resources and funding available.

The school follows the curricular programmes prescribed by the Department of Education and Skills, which may be amended from time to time, in accordance with Sections 9 and 30 of the Education Act (1998).

Within the context and parameters of the Department of Education and Skills regulations and programmes, the rights of the patron as set out in the Education Act (1998), the school’s Code of Behaviour and the funding and resources available, the school supports the principles of:

  • Respect for diversity of values, beliefs, traditions, languages and ways of life in society.
  • Inclusiveness, particularly with reference to the enrolment of children with a disability or other special educational need
  • Equality of access and participation in the school
  • Parental choice in relation to enrolment

School Hours

 School opening hours are as follows:

  • Junior and Senior Infants 9am  –  40p.m.
  • First Class to Sixth Class    9am  –  40p.m. 

Supervision is provided only during school opening hours. Pupils are the responsibility of their Parents/Guardians outside of these times. The daily Roll Call will take place at 10am. Children not present for Roll Call will be marked absent.

Section B                               Enrolment Procedure 

  •  The Board of Management will consider the school full when enrolment reaches D.E.S. maximum class average directives for DEIS Urban band 1; currently 22-1; to a school maximum of 418. However, the Board of Management may consider applications over and above a total of 418 if a place is available in the appropriate class. The pupil teacher ratio applied in this policy will change in accordance with changes in the national pupil teacher ratio as determined by the Department of Education and Skills( D.E.S.)
  • All children for enrolment into Junior Infants must be aged 4, on or before the 31st August of the year in which they start school.

Registration Procedure

  • Parents who wish to enrol pupils in Junior Infants are expected to hand in a completed Enrolment Form to the Principal or Secretary by March of the year in which they wish to start school. Enrolment Forms are available:
  • For collection at the school office
  • By post – contact the Secretary at 051 – 374995
  • By email at info@presentationprimarywaterford.ie
  • Parents/Guardians will be reminded each year by means of the Parish newsletter that the application date for enrolment is approaching.
  • Parents/Guardians of children who are Roman Catholic must provide a copy of the child’s Birth and Baptismal Certificate with completed Enrolment Form. Original certificate will be photocopied by secretary and returned to parents. This copy will be retained on file for children who intend receiving the Sacraments of Penance, First Holy Communion and Confirmation.
  • Parents/Guardians of children who are not Roman Catholic must provide a copy of the child’s Birth Certificate with completed Enrolment Form. Original certificate will be photocopied by secretary and returned to parents.
  • Parents/Guardians of non-national children must provide a copy of child’s passport. A copy of Parents/Guardians passport may be requested to support the child’s application.

Provision of Key Information by Parents

Anyone wishing to enrol a child in Presentation Primary School must fully complete the school’s Enrolment Form. The Enrolment Form requests the following information:

  • Child’s name, age and address
  • Names and addresses of Child’s Parents/Guardians
  • Contact telephone numbers
  • Contact telephone numbers in case of emergency
  • Child’s Nationality
  • Parents’ Nationality
  • First language of family
  • Other languages spoken at home
  • Details of any medical conditions of which the school should be aware
  • Religion
  • Previous schools attended, if any, and reasons for transfer, if applicable
  • Details of any relevant Court Orders in relation to Guardianship
  • Any other relevant information including such information as may be prescribed under the Education Welfare Act 2000

In addition Parents/Guardians will be asked to sign the following forms:

  • Acceptance of the school’s Code of Behaviour and Anti-Bullying Policy (Appendix A)
  • List of items requiring Parental Permission (Appendix B)
  • Parents’ Charter (Appendix C)

Parents/Guardians may be asked to meet with the Principal or Deputy Principal to discuss details provided on the Enrolment Form.

Parents/Guardians of new entrants will be invited to attend an Information Meeting in May of year prior to enrolment.  Parents/ Guardians of new entrants will be invited to bring their child to meet their teacher and see their classroom at a later date in June.

The acceptance of a place is also an acceptance to abide by, adhere to and to co-operate fully with the Code of Behaviour of Presentation Primary School.

Decision Making

  •  Decisions in relation to applications for enrolment are made by the Board of Management in consultation with the Principal and/or Deputy Principal and in accordance with school policy. The Board will notify parents of its decision within 21 days of receiving information necessary for Enrolment. ( Section 19(3) of the Educational Welfare Act 2000)
  • As a general principle and in so far as practicable, having regard to the school’s enrolment policy, children will be enrolled on application, provided that there is space available.
  • The Board will have regard for relevant Department of Education and Science guidelines in relation to class size and staffing provisions and/or any other relevant requirements concerning accommodation, including physical space and the health and welfare of children.
  • The Board is bound by the Department of Education and Science’s Rules for National Schools which provides that pupils may only be enrolled from the age of 4 years and upwards, although compulsory attendance does not apply until the age of 6 years.
  • As a general rule, each pupil must be 6 years old entering First Class to comply with Department of Education and Skills requirements. (Circular 27/85)

Criteria for Selection

In the event that applications for enrolment exceed or are expected to exceed the number of places available, the following decision making process will apply to applications for Junior Infants.  The Board will exercise its discretion in the application of the following criteria, in the order stated here:

  1. Sisters of children already enrolled in the school
  2. Children resident within the parish boundary
  3. Children resident outside the parish boundary

Pupils Transferring From Other Schools 

  • Pupils may transfer to Presentation Primary School during the school year subject to:
    • family relocation to address within the parish boundary,
    • available space
    • approval of Department of Education and Skills where required
  • Pupils transferring from another school within the city boundary and environs, during the school year, will be enrolled to start at the beginning of the next school term. In exceptional circumstances and subject to BoM approval, pupils may be enrolled to start during the school term.
  • In the event that applications for transfer exceed or are expected to exceed the number of places available, places will be offered on a ‘first come, first served’ basis.
  • It is a requirement of the Board of Management that information concerning attendance and the child’s educational progress be communicated between schools. (Section 28, Education Welfare Act 2000). The following transfer information will be requested:
  • A recent school report
  • Information concerning attendance
  • Copies of any relevant assessment reports
  • Reason for transfer
  • The Principal of Presentation Primary School will make a courtesy telephone call to the Principal of the school from which the new entrant is transferring.

Enrolment of Children with Special Needs

Presentation Primary School endeavours to be an inclusive school, where equality of access is valued and where pupils are encouraged to participate to the full extent of their abilities. In relation to applications for the enrolment of children with special needs the Board of Management will request a copy of the child’s medical and/or psychological report or where such a report is not available, will request that the child be assessed immediately.  The purpose of the assessment report is to assist the school in establishing the educational and training needs of the child relevant to her disability or special needs and to profile the support services required.

Following receipt of the report, the Board will assess how the school can meet the needs specified in the report.  Where the Board deems that further resources are required, it will, prior to commencement date, make an application to the Special Education Needs Organiser to provide the resources required to meet the needs of the child as outlined in the psychological/medical report.  These resources may include for example, access to or the provision of any or a combination of the following:

  • Visiting teacher service
  • Special needs assistant
  • Specialised equipment or furniture
  • Transport services or other

The Principal will meet with the Parents/Guardians of the child and will make contact with the SENO to discuss the child’s needs and the school’s suitability or capability in meeting those needs.  Where necessary, a full case conference involving all parties will be held, which may include Parents/Guardians, Principal, Class Teacher, Learning Support Teacher, Special Class Teacher, Resource Teacher for special needs, Special Educational Needs Organiser or Psychologist, as appropriate.

Code of Behaviour

A copy of the school’s Code of Behaviour and Anti-Bullying Policy is attached to this Enrolment Policy. It is a condition of enrolment that Parents/Guardians read and accept in writing the terms of the Code of Behaviour and sign the Parents’ Charter attached to the Anti-Bullying Policy.


Where a Board of Management refuses to enrol a student in a school, the parent of the student, following the conclusion of any appeal procedures at school level, has a statutory entitlement under section 29 of the Education Act (as amended by Section 4 of the Education (Miscellaneous Provisions) Act 2007, to appeal that decision to the Secretary General of the Department of Education and Science.

Details on appealing decisions on enrolment under section 29 of the Education Act (as amended by Section 4 of the Education (Miscellaneous Provisions) Act, 2007), are available on the Department’s website at www.education.ie

Review and Ratification

This policy was reviewed and updated by the Board of Management, Staff and Parents’ Association during the  2016/2017 school year.  It was updated in September 2017, December 2017 and October 2018

This policy was ratified by the Board of Management on 24th October 2018.


Signed:   Terence White            Date:  24/10/2018

Chairperson of Board of Management

Signed:  Anne Marie O’Mara     Date:  24/10/2018

School Principal