Presentation Primary School Waterford

A great tradition of education in Waterford since 1798

Administration of Medicine Policy

 Administration Of Medication Policy

This policy is formulated in accordance with guidelines issued by the (Primary Schools’ Managerial Bodies) and the Irish National Teachers’ Organisation.


While the Board of Management has a duty to safeguard the health and safety of pupils when they are engaged in authorised school activities, this does not imply a duty upon teachers to personally undertake the administration of medication.

The Board of Management requests parents/ guardians to ensure that staff members are made aware in writing of any medical condition suffered by their child. This information should be provided at enrolment and when moving to a new class, or at the development of any medical conditions at a later date.

Medication in this policy refers to prescribed medicines only.

Policy Content

  1. Procedure to be followed by parent/ guardians who require the administration of medication for their children
  • The parent/guardian should write to the Board of Management requesting the Board to authorise a staff member to administer the medication or to monitor self-administration of the medication. ( Form 2)
  • Parents/ guardians are required to provide written instructions of the procedure to be followed in the administration and storing of the medication. (Form 1)
  • Parent/ guardians are responsible for ensuring that the medication is delivered to the school and handed over to a responsible adult and for ensuring that an adequate supply is available. The expiry date is the responsibility of the parents/ guardians in the event of certain specific medicines being stored.
  • Parent/ guardians are further required to indemnify the Board and authorised members of staff in respect of any liability that may arise regarding the administration of prescribed medicines in school. ( Indemnity Form )
  • Changes in prescribed medication (or dosage) should be notified immediately to the school with clear written instructions of the procedure to be followed in storing and administering the new medication.
  • Where children are suffering from life threatening conditions, parents/ guardians should outline clearly in writing, what should and what should not be done in a particular emergency situation, with particular reference to what may be a risk to the child. ( Form 3 )
  • Parents/ guardians are required to provide telephone numbers where they may be contacted in the event of an emergency arising.
  1. Procedures to be followed by the Board of Management
  • The Board, having considered the matter, may authorise a staff member/ members to administer medication to a pupil or to monitor the self-administration by a pupil.
  • The Board will ensure that the authorised person is properly instructed in how to administer the medicine.
  • The Board shall seek an indemnity from parents/guardians in respect of liability that may arise regarding the administration of the medicine .
  • The Board shall make arrangements for the safe storage of medication and procedures for the administration of medication in the event of the authorised staff member’s absence.
  1. Responsibilities of Staff Members
  • No staff member can be required to administer medication to a pupil.
  • Any staff member who is willing to administer medicines should do so under strictly controlled guidelines in the belief that the administration is safe.
  • Written instructions on the administration of the medication must be provided.
  • Medication must not be administered without the specific authorisation of the Board of Management.
  • In administering medication to pupils, staff members will exercise the standard of care of a reasonable and prudent parent.
  • A written record of the date and time of administration will be kept. (Appendix 2)
  • In emergency situations, staff should do no more that is obviously necessary and appropriate to relieve extreme distress or prevent further and otherwise irreparable harm. Qualified medical treatment should be secured in emergencies at the earliest opportunity.
  • Parents/guardians should be contacted should any questions or emergencies arise.

Reviewed and updated by Board of Management in December 2019

Appendix 1 – Letter to Parents

Dear Parents/Guardians,

As the number of students receiving medication during school hours has increased, we have had to revise our policy and protocol for the administration of medication.

As you are aware, we do not have any trained medical personnel on staff.  Our Special Needs Assistants and teachers have agreed to administer necessary medication to a number of students with the approval of the Board of Management.  We are concerned that we have full details of how this should be done.

Please have your doctor complete the attached Form 1 to give us full details of the medication prescribed for your child.  It is necessary to complete Form 2 seeking permission to administer the medication in school.

It is important to note that:

  • Only prescribed medication for long term medical conditions will be administered in school.
  • Any changes in instructions should be notified in writing to the school.
  • Parents are asked to ensure the safe delivery of medication to school staff directly. Please do not ask children to carry or deliver medication without discussing this with the Principal.
  • It is the responsibility of the parents to ensure the continuing supply of medication.
  • Any medicines remaining at the end of the school year will be returned to the parents.

If you have any queries in relation to this matter, please do not hesitate to contact us.

Yours sincerely,

Anne Marie O’Mara

School Principal